Priority points only apply to exhibitors who return their contract and full payment by Friday, January 22, 2016. If two companies have the same number of points in the priority listing, booth space will be assigned based on the date the contract is received. Companies not having priority points will be assigned booth space according to the date their contract and full payment are received. After January 22, space will be assigned upon receipt of the contract and full payment.
Exhibitors wishing to avoid assignment of space adjacent to a particular competitor should indicate so on their application; careful consideration will be given to such requests. AWT retains the exclusive right to revise the exhibit hall floor plan(s) and/or relocate any assigned exhibitors as necessary for the betterment of the AWT Annual Convention & Exposition, as determined solely by AWT.
At 2:00 pm, on Wednesday, September 7, an inspection will be made. Exhibits that are obviously not being set up and have no representative present will be assigned to the labor contractor for uncrating and erecting to facilitate crate removal and initial cleaning prior to the exhibit hall opening. Charges will be billed to the exhibitor. Permission for late setup on Wednesday, September 7 will be handled on a per-request basis with 30 days written notice given to AWT staff. No exhibit may be erected during open Exposition hours.
Dismantling of exhibits and packing of equipment may not begin until after 2:00 pm, Friday, September 9. Exhibitors who dismantle their booths prior to the announced closing risk losing their priority points and future exhibit invitations. All exhibits must be packed and ready for removal from the exhibit area no later than 7:00 pm on Friday, September 9.
Exhibitors are advised to secure insurance coverage for personnel, products, and exhibits at their own expense. Such coverage can usually be provided by requesting a rider to the company’s existing policy, if coverage is not already in force.
Exhibitors shall be bound by the terms of the contract held by AWT with the San Diego Convention Center. Exhibitors agree to indemnify, hold harmless, and defend AWT and its officers, directors, volunteers, employees, agents, and sponsors, and the San Diego Convention Center and its respective members, officers, directors, agents, and employees from and against any and all liabilities, damages, actions, costs, losses, claims, and expenses, including reasonable attorney’s fees, on account of personal injury, death, or damage to or loss of property or profits arising out of or resulting, in whole or in part, from any act of omission, negligence, fault, or violation of law or ordinance of the exhibitor or its employees, agents, subcontractor, or invitees or any other person entering the facility with the implied or express permission of the exhibitor. Such indemnification by the exhibitor shall apply unless such damage or injury results from the sole negligence, gross negligence, or willful misconduct of the exhibitor, its employees, or its subcontractors.
Children/young adults under the age of 16 are not permitted on the exhibit floor during installation and dismantling hours.
These terms and conditions have been developed to offer each exhibitor equality regardless of size. Each exhibiting company should be given equal opportunity, within reason, to present its products to the target audience in the most effective manner.
Cancellations must be submitted in writing to:
9707 Key West Avenue, Suite 100
Rockville, MD 20850
Fax: (301) 990-9771
Cancellations received by Friday, June 17, 2016, will receive a 50% refund. No refunds will be made after Friday, June 17, 2016. Please note: If the exhibitor reduces the space reserved, the cancellation clause will apply to that portion of the space cancelled.
Exhibitors agree to abide by all pertinent laws, ordinances, rules, regulations, and codes of duly authorized local, state, and federal governing bodies concerning fire, safety, and health, together with the rules and regulations of the operations and/or owners of the exhibition facility.
Exhibit space must be fully operational and staffed during published exhibit hours.
Exhibitors will use the assigned exhibit space solely for the purposes of exhibit displays and meetings. Exhibitors will not permit the space to be used for any unlawful purpose or in any manner as to injure persons or property in or near the exhibit space hereby assigned. Management reserves the right to restrict exhibits that, because of noise, method of operation, or any other reason, become objectionable or otherwise detract from, or are out of keeping with, the character of the exposition as a whole. The materials and conduct of all exhibitors are subject to the approval of management, which reserves the right to require modification to any exhibit that is deemed inappropriate for the exposition.
All exhibitor representatives should conduct themselves professionally. Exhibitors must treat all attendees equally and with respect. The AWT Convention and Exposition is a friendly show. Exhibitors should avoid remarks or actions toward other companies that are defamatory, abusive, profane, threatening, offensive, or illegal.